Privacy Policy

Effective Date: January 01, 2026

At EmployeesClock (“we”, “our”, or “us”), we are committed to protecting the privacy, security, and confidentiality of our customers and their employees. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you use the EmployeesClock workforce management platform, including our website, web application, and mobile applications (collectively, the “Services”).

By accessing or using EmployeesClock, you agree to the practices described in this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to:

Businesses and organizations using EmployeesClock
Employees whose data is processed through EmployeesClock
Visitors to our website and users who contact support

EmployeesClock is a business-to-business (B2B) workforce management platform, and employee data is processed on behalf of employers.

2. Information We Collect

a. Information Provided by Employers

Company name and business details
Administrator and manager contact information
Employee information (name, phone number, email, role, department, employee ID)
Time entries, attendance records, shifts, leave, and payroll-related data
Company policies, approvals, and system settings

b. Automatically Collected Information

IP address and device information
Browser type and operating system
Login activity, timestamps, and usage data
Cookies and similar technologies

c. Location & Geofencing Data

When enabled by an employer, EmployeesClock may collect location data to:

Verify employee clock-in and clock-out
Enforce geofencing rules
Reduce time fraud and ensure policy compliance

📍 Location data is:

Collected only during working hours
Controlled by employer configuration
Never used for advertising or employee surveillance

3. How We Use Personal Information

EmployeesClock uses personal information to:

Provide, operate, and maintain the Services
Track employee time, attendance, and location
Manage schedules, payroll, overtime, and leave
Améliorer la performance, la fiabilité et l'expérience utilisateur
Communicate service updates and respond to support requests
Detect fraud, misuse, or security issues
Meet legal, regulatory, and contractual obligations

4. Data Ownership & Responsibilities

Employers own and control all employee data entered into EmployeesClock
EmployeesClock acts as a Data Processor
Employers act as Data Controllers

Employers are responsible for:

Informing employees about data collection
Obtaining required employee consent
Complying with applicable labor and privacy laws

5. Legal Basis for Processing (GDPR)

Where applicable, EmployeesClock processes personal data based on:

Contractual necessity
Legitimate business interests
Legal obligations
Consent, where required by law

6. Data Sharing & Disclosure

EmployeesClock does not sell personal information. We may share data only with:

Trusted service providers (cloud hosting, analytics, email services)
Legal or regulatory authorities when required
A successor entity in the event of a merger or acquisition

All third parties are contractually obligated to protect personal data.

7. Data Retention

We retain personal information:

While an employer account is active
As necessary to provide the Services
As required by applicable laws

Upon account termination, data may be deleted, anonymized, or returned according to contractual agreements.

8. Security Measures

EmployeesClock implements industry-standard safeguards, including:

Encryption of data in transit and at rest
Role-based access controls
Secure authentication mechanisms
Continuous monitoring and security reviews

While we take strong precautions, no system can be guaranteed 100% secure.

9. Your Privacy Rights

🇨🇦 Canada (PIPEDA)

You have the right to:

Access your personal information
Request corrections
Understand how your data is used

🇪🇺 European Union (GDPR)

You may have the right to: Access, correct, or delete your data; Restrict or object to processing; Request data portability; Withdraw consent where applicable.

🇺🇸 California (CCPA)

California residents may request:

Disclosure of collected personal information
Deletion of personal data
Confirmation that personal data is not sold

👉 Employees should submit requests through their employer or system administrator.

10. Cookies & Tracking Technologies

EmployeesClock uses cookies to maintain secure login sessions, improve functionality and performance, and analyze platform usage trends. You can manage cookie preferences through your browser settings.

11. International Data Transfers

Personal information may be stored or processed outside your country of residence. EmployeesClock ensures appropriate safeguards and contractual protections are in place.

12. Children’s Privacy

EmployeesClock is not intended for individuals under the age of 16. We do not knowingly collect personal information from children.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

14. Contact EmployeesClock

If you have questions or concerns about this Privacy Policy, please contact us:

Email: info@employeesclock.com
Company Name: EmployeesClock inc.
Website: https://www.employeesclock.com